Mobilisation & Onboarding
From vacancy request to signed-off day one — no lost steps, whichever way they arrived
Replace the recruitment tracking sheet and the paper onboarding checklist with one flow: requested heads move through a clear mobilisation pipeline, and every new arrival — sourced by an agency or hired off your own careers page — gets a structured checklist that can't be signed off until the required steps are actually done.
See it live — demo in minutes →Sound familiar?
Mobilisation status lives in a sheet only one coordinator understands
Nobody knows how many seats are open vs candidates in progress
Onboarding steps skipped, then discovered months later in an audit
New staff working before documents are acknowledged
Capabilities
What you get
7 capabilities
Ordered mobilisation pipeline
Requested, approved, selected, offer, processing, entry pass, visa, arrival, onboarded — every request has exactly one stage. This is the agency route; candidates you sourced yourself come through the hiring board instead and join here at arrival.
Vacancy tracking
Open seats are first-class: see vacancies without candidates alongside candidates in flight.
Structured onboarding checklists
A template of onboarding steps is copied per person — editable centrally without rewriting anyone's signed paperwork.
Enforced sign-off gates
Sign-off is refused while required steps are unticked, and 'onboarded' status can only be reached by completing the checklist.
Document acknowledgment gates
Steps linked to company policies can't be ticked until the employee has formally acknowledged the document.
Cancellations with reasons
A cancelled request always records why — so the pipeline's history is analysable, not anecdotal.
One destination for both hiring routes
Whether somebody was mobilised through an agency or hired off your own careers page, the same checklist catalogue opens against them on day one. Onboarding is where the two routes stop being different.
Straight from the product
Real screens from the demo company — the same system your login opens.
Works best with
Hiring & Applicant Tracking
Every candidate on one board, from the advert to the first day
Explore →Expat & Work Permit Management
Visas, permits, quota and tickets — the expat lifecycle, handled
Explore →Employee Records & Compliance
Every employee, every document, every expiry date — one source of truth
Explore →Approvals & Workflows
Every sensitive action gets the right eyes — automatically
Explore →Questions
Can we change the onboarding checklist later?
Yes — the template is editable. Changes apply to future joiners; completed checklists keep their original signed state.
Does it distinguish agency hires from local hires?
Yes, and at two levels. Agency involvement is tracked per mobilisation request, and checklists can carry optional steps that only apply to some arrivals. Above that, the two are genuinely different journeys: agency mobilisation runs on this pipeline, while candidates you sourced yourself run through the applicant tracking board and drop into the same onboarding checklist once hired.
See it with your own data-shaped data
Request a demo and we'll email you a personal login to a fully loaded demo company — explore real screens with realistic data within minutes.
No credit card. No sales call required. A real login, emailed to you.