Employee Records & Compliance
Every employee, every document, every expiry date — one source of truth
A complete registry for your whole workforce: personal details, employment history, documents and status in one place. Expiry alerts for passports, visas and permits mean compliance problems surface weeks before they become operational ones.
See it live — demo in minutes →Sound familiar?
Passports and permits expire silently until someone can't travel or work
Employee files scattered across cabinets, email threads and shared drives
Nobody can say how many staff are on site, on leave, or mid-arrival right now
Auditors ask 'who changed this and when?' and there is no answer
What you get
Central staff registry
Full profiles: personal details, nationality, designation, department, work site, bank details, status lifecycle from pending arrival through to exit.
Document vault with expiry alerts
Passports, visas, work permits, licenses and certificates tracked with issue and expiry dates — dashboards light up amber and red as dates approach.
Right-to-work compliance view
Instantly see which staff are missing the documents that prove they can legally work — tuned to flag real gaps, not paperwork noise.
Status lifecycle
Active, on leave, pending arrival, resigned, terminated — statuses drive every downstream module from payroll to housing.
Full audit trail
Every change is logged with who, what and when. Sensitive fields like salaries and personal data are masked unless explicitly permitted.
Fine-grained access control
Role- and permission-based access down to individual modules and sensitive fields, so payroll data and HR cases stay on a need-to-know basis.
Straight from the product
Real screens from the demo company — the same system your login opens.
Frequently asked
Can we attach scanned documents?
Yes — documents can be stored against each employee with type, number, dates and the physical location of the original, with files kept in secure storage.
How do expiry alerts work?
Every document carries an expiry date. Reports and dashboards surface anything expiring within your chosen window — 30, 14 or 7 days — so renewals start early.
Who can see salary information?
Only users with the sensitive-pay permission. Everyone else sees masked values, and access to sensitive data is itself logged.
See it with your own data-shaped data
Request a demo and we'll email you a personal login to a fully loaded demo company — explore real screens with realistic data within minutes.
No credit card. No sales call required. A real login, emailed to you.