Employee Records & Compliance
Every employee, every document, every expiry date — one source of truth
A complete registry for your whole workforce: personal details, employment history, documents and status in one place. A nightly check chases passports, visas, permits, contracts and probations towards their expiry dates and tells the people responsible — so compliance problems surface weeks out, without anyone having to remember to look.
See it live — demo in minutes →Sound familiar?
Passports and permits expire silently until someone can't travel or work
Employee files scattered across cabinets, email threads and shared drives
Nobody can say how many staff are on site, on leave, or mid-arrival right now
Auditors ask 'who changed this and when?' and there is no answer
Capabilities
What you get
9 capabilities
Central staff registry
Full profiles: personal details, nationality, designation, department, work site, bank details, status lifecycle from pending arrival through to exit.
Document vault with expiry alerts
Passports, visas, work permits, licenses and certificates tracked with issue and expiry dates — dashboards light up amber and red as dates approach, and a nightly check pushes the same warnings out before anyone opens one.
Alerts that come to you, not the other way round
Documents, contracts and probations are chased at 90, 60, 30 and 7 days out and again on the day they lapse. One digest per person per night, in the bell and by email if they want it — forty expiring documents is one message, not forty.
Right-to-work compliance view
Instantly see which staff are missing the documents that prove they can legally work — tuned to flag real gaps, not paperwork noise.
Status lifecycle
Active, on leave, pending arrival, resigned, terminated — statuses drive every downstream module from payroll to housing.
Company policy library
Handbooks, policies and notices in one library with read-and-acknowledge tracking per employee — onboarding steps can even be gated on acknowledgment.
Org chart & headcount
A live org chart and headcount views built from the same records, plus a My Team view for every manager.
Full audit trail
Every change is logged with who, what and when. Sensitive fields like salaries and personal data are masked unless explicitly permitted.
Fine-grained access control
Role- and permission-based access down to individual modules and sensitive fields, so payroll data and HR cases stay on a need-to-know basis.
Straight from the product
Real screens from the demo company — the same system your login opens.
Works best with
Expat & Work Permit Management
Visas, permits, quota and tickets — the expat lifecycle, handled
Explore →Certifications & Training
What your people hold, what their role requires, and the gap between the two
Explore →Medical & Insurance
Who is fit to work, who is covered, and who is neither
Explore →Letters & E-signature
Issue it on your letterhead, file it where nobody can edit it, then get it signed
Explore →Employee Self-Service
Payslips, leave and requests in the pocket of every member of staff
Explore →Reports & Analytics
The questions HR gets asked daily — answered live, not compiled weekly
Explore →Questions
Can we attach scanned documents?
Yes — documents can be stored against each employee with type, number, dates and the physical location of the original, with files kept in secure storage.
How do expiry alerts work?
A nightly check walks every document, contract, probation and work permit and alerts as each one crosses 90, 60, 30 and 7 days out, then again on the day it lapses. Each rung fires once — the same passport doesn't nag you every night for three months — and everything found in one night arrives as a single digest in the bell, by email for anyone who wants it there, and as an event to Slack, Teams or your own systems if you've set that up. The dashboards and reports still show the same picture on demand; the difference is that nobody has to remember to open them.
Who can see salary information?
Only users with the sensitive-pay permission. Everyone else sees masked values, and access to sensitive data is itself logged.
See it with your own data-shaped data
Request a demo and we'll email you a personal login to a fully loaded demo company — explore real screens with realistic data within minutes.
No credit card. No sales call required. A real login, emailed to you.